National Defence, Access to Information and Privacy

The answer · 29 September 2026

Good afternoon Danilo Dzyuban,

This is further to your Privacy Act request received for the following:

I wrote to the Minister of National Defence in September 2026. I made requests to the Department under the Access to Information Act in 2026, including A-2026-01143.

Produce every record about me, whatever its date, including the following:
1. Every record about me held by Canadian Forces Intelligence Command, the Canadian Forces National Counter-Intelligence Unit and the Canadian Forces Military Police Group.
2. Every record prepared about my correspondence with the Minister and the Department, including every record of how it was logged, assigned or referred.
3. Every record about me shared with the Canadian Security Intelligence Service, the Royal Canadian Mounted Police or a foreign partner.
4. Every record about me in the standard banks Public Communications, PSU 914, Access to Information and Privacy Requests, PSU 901, and Security Incidents, PSU 939.

Search every personal information bank described in National Defence's chapter of Info Source, exempt banks included, and every record outside a bank. Produce the record of every use and disclosure of my personal information kept under subsection 9(1). Subsection 9(3) makes that record part of my personal information. Produce the records in electronic form, in English, to my email address.

For each withholding, name the specific provision of the Act, as subsection 16(1) requires. Where National Defence will not confirm whether a record exists, name the provision relied on for each bank, as paragraph 16(1)(b) requires. Where no record exists, state that in writing and name the banks and systems searched.

Answer in writing within the 30 days set by section 14. Notice of any extension under section 15 is due within the same 30 days and states its length. An answer not given within the time limits of the Act is a refusal under subsection 16(3). The complaint then goes to the Privacy Commissioner of Canada under paragraph 29(1)(b), and the matter to the Federal Court under section 41.

We must advise you that in accordance with sections 12(1) and 13 of the Privacy Act, the department cannot process your request for information as submitted. Any information you believe exist can only be processed if you provide us with sufficiently specific information on its location as to render it reasonably retrievable by the government institution.

In order to proceed with the processing of your request, we require the following confirmation and/or clarification
(please respond to all points listed):

* Are you CAF or an employee of DND?
* Please note that, to protect your personal information, we require you to confirm your identity by providing a photo or scanned copy of your government-issued identification.

Please quote our file number in your response. In the absence of other direction from you within the next 30 days, we will presume that you are no longer interested in pursuing your formal request and will consider your request abandoned.

Please be advised that you may bring a complaint to the Office of the Privacy Commissioner about any matter related to your request. Complaints should be addressed to:

Office of the Privacy Commissioner of Canada
30 Victoria Street
Gatineau, Quebec
[postal code]

Your request remains on-hold until we I receive the requested information.

If you have any questions concerning your request, please contact the below:

The answer · 1 October 2026

Good morning,

Thank you for your response, in order to proceed further clarifications must be provided as per the below:

1- For PSU 901 Access to Information and Privacy are you seeking your records from A-2026-01143?
2- For PSU 939 Security Incidents can you confirm if you were involved in a security incident?
3- We cannot search for "every personal info bank" and " every record outside a bank" as this is not specific enough and it is the responsibility of the requester to inform which specific records they are seeking and if they are not within a bank where they would be held. We do not conduct server searches.
4- We cannot provide records from RCMP as they have their own respective ATIP shop
5-Have you had interactions with the Military Police, if you have please provide the following:
- General Occurrence number OR
- Location
-Timeframe
-Subject Matter
6- We cannot task the entire Minister office and require first and last names of record holders

Your request remains on-hold until the clarifications have been provided.

Thank you,

The answer · 5 October 2026

Good day,

As you have described it is up to the requester to provide the appropriate location to conduct a search for records. Entire units are not considered a reasonable search as this is not specific enough. When tasking a request we send the tasking to a designated OPI to conduct the search. The OPI must know where to search for the records, ie: who holds the records should they be outside of a information bank.

The following requests will be opened for you and processed, you will receive an acknowledgment email once they have been created:

P-2026-04343: PSU 901- A-2026-01361
**New request 1** PSU 901: A-2026-01154
**New request 2** PSU 901: A-2026-01144
**New request 3** PSU 901: A-2026-01143
**New request 4** PSU 914 Public Communications
** New request 5** PSU 902 Executive Correspondence

Please see the clarifications required to proceed with the following portions of your request:
1. Every record about me held by Canadian Forces Intelligence Command, the Canadian Forces National Counter-Intelligence Unit and the Canadian Forces Military Police Group.
- If you were involved with the Military Police we can open a PPE 835 Military Police Investigation Case File, for this we require:
- GO # or location, subject and timeframe
2. Every record prepared about my correspondence with the Minister and the Department, including every record of how it was logged, assigned or referred.
3. Every record about me shared with the Canadian Security Intelligence Service, the Royal Canadian Mounted Police or a foreign partner.
- Clarify the timeframe for these records
- We can re-scope this portion of your request as follows, please answer YES or NO to the re-scope to this portion of your request:
"Requesting all emails and records pertaining to Danilo Dzyuban pertaining to the email sent to the Minister of National Defence and any records sent to the RCMP or CSIS. From the following: CFPM, CFNIS and the MND. From September 1- (XXX)

- PSU 939 Security Incidents and Privacy Breaches
- Class of Individuals: Employees of government institutions and other individuals (involved in security incidents)
- Clarify if you have been involved in a security incident
- Individuals seeking access to this bank should provide the type of incident, the location, and approximate date of the incident.

I look forward to your answer to the clarification required above.

The answer in full

A second hold on a request for a person’s own file, on six conditions the Privacy Act does not contain

The request asks National Defence for every record about Danilo Dzyuban and names the banks to search. On 29 September the Department held it pending identification; the identification went the same day. Two days later the Department held it again and set six conditions: a security incident he must first admit, a Military Police occurrence number, the names of the Minister’s staff who hold the records.

We do not conduct server searches. … Your request remains on-hold until the clarifications have been provided.

Acting Tasking Supervisor, Privacy, National Defence, 1 October 2026 · the message in full

The Privacy Act contains no hold. Section 13 asks the requester for the bank, or for enough to make a record reasonably retrievable. Section 14 runs from receipt and does not stop for a clarification.

Answered the same day, point by point · the answer or a notice of extension is due by 26 October 2026